Comprehensive Guide To Transfer Condo Title in the Philippines

How to Transfer Condo Title in the Philippines

Over the past few years, living in a condominium has become popular, attracting workers in various fields, students, and even families. But did you know? This concept originated from the Romans and dates back to the 1st century Babylon. In the Philippines, condominiums are rising around central business districts and other developing cities. If you're buying your own space, you must understand the paperwork and process to ensure property ownership.
 
With that said, read on as we discuss the step-by-step process of how to transfer a condo title in the Philippines.

Requirements

For First Owners

If it’s your first time buying real estate in the Philippines, know that the Registry of Deeds (RD) is responsible for issuing the Condominium Certificate of Title (CCT). But before the agency releases the CCT for the first-time condo unit owners, here are the following documentary requirements you should collect and submit as per the Land Registration Authority (LRA):

• Certificate of Registration with the HLURB (Housing and Land Use Regulatory Board)
• Development Permit
• Declaration of Restriction
• Diagrammatic Floor Plan
• Owner’s duplicate of land title/Transfer Certificate of Title (TCT) or any duplicate issued to co-owners, if applicable
• Master Deed
• License to Sell
• Letter of Intent to request an individual CCT to be issued

 
Note: The requirements above apply to condominium units without previous owners.

For New Owners

Meanwhile, condominium owners who plan to sell their units to a new owner should secure the following documents to transfer the CCT:

• Certified true copy of the Tax Declaration
• Certificate Authorizing Registration (eCAR) from the Bureau of Internal Revenue (BIR)
• Management Certificate from the condo association
• Notarized Deed of Absolute Sale (DOAS)
• Official Receipt of Documentary Stamp Tax
• Official Receipt of Property Tax
• Real Property Tax Clearance
• Owner’s duplicate of CCT 
• Registration and other miscellaneous fee, plus 0.25% of the selling value

Step-by-step Process To Transfer Condo Title in the Philippines

​Once you have closed a deal and sold your unit, follow the step-by-step process below to transfer condo title in the Philippines:

• Prepare required documentary requirements to transfer condo title. Make sure to prepare the original copy and at least two (2) photocopies of each document, including:

• Clearance from the Homeowners Association
• Buyer and Seller’s Tax Identification Number (TIN)
• Birth Certificate, Certificate of No Marriage Record (CENOMAR), or Marriage Certificate
• Additional requirements, if applicable:

• Special Power of Attorney (SPA)
• Vicinity Map of Location Plan
• Sworn Declaration of No Improvement or Certificate of No Improvement

• Visit BIR’s Regional District Office (RDO) and submit the requirements.
• Next, request the calculation of transfer tax assessment from BIR RDO’s Authorized Agent Banks (AAB) to pay Capital Gains Tax, Documentary Stamp Tax, and Value-Added Tax. Also, secure the following documents:

• Official and duly signed computation sheet issued by BIR
• Deed of Conveyance
• Three (3) copies of duly signed BIR Form 2000-OT (for Documentary Stamp Tax)
• Three (3) copies of duly signed BIR Form 1706 (for Capital Gains Tax)
• Cash or Manager’s Check (Ask the bank for the specific details)

• Secure BIR Clearance or Certificate Authorizing Registration (CAR), issued within five (5) working days of complying with all the requirements.
• Submit the following documents to settle transfer taxes and obtain Tax Clearance:

• BIR CAR
• Deed of Conveyance
• Tax Clearance

• After paying all the taxes, submit the necessary documents to RD to calculate registration fees and create a new title, including:

• Certified True Copy of the Title
• Deed of Conveyance
• Certified true copy of the latest Tax Declaration
• Tax Clearance
• For deed’s notarization – Official Receipt of the Notary Public
• Photocopies of ID’s of all signatories

• Finally, the new owner must proceed to the Assessor’s Office and submit the following documents to obtain a new Tax Declaration:

• Photocopy of the old title
• Certified true copy of the new title
• Deed of Conveyance
• Certified true copy of the latest Tax Declaration
• Original and two (2) photocopies of Business Tax Receipt/Business Permit (if previously owned by a corporation)
• Original and two (2) photocopies of Transfer Tax Receipt
• Original and two (2) photocopies of Tax Clearance
• Duplicate of photocopy of BIR CAR
• Printed photos of the said property

 
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